Electronic Records Management (School)

Electronic Records Management

Digitize, Store & Control access to school records



A Cloud-based document management solution developed for storing all kinds of School Records (ex: Student Grade Records, Withdrawal Records, Minutes and Agendas, Budgets, Code of Conduct, Forms and Applications, Policies/Ordinances, Student Handbook, etc.). Documents that are still in paper or film can be digitized, organized, and stored in ready-to-use digital file cabinets.

Key Features

  • Ready to use digital file cabinets for student and school records
  • Index fields to search and retrieve documents
  • Keyword/Context sensitive search (if OCR activated)
  • Control user access to none, one or more file cabinets
  • Manage user level access within a file cabinet to document types, departments, etc.
  • Save files in multiple formats
  • Append pages to existing document
  • Email from search results (Helps in resolving customer service issues)
  • Rapid Indexing Features (Edit fields, Incrementing field values, etc.)
  • Auditing (Capture audit time and audit by)
  • Smart Docs feature (Create an automatic task for processing)
  • Control who can Audit, Index, View, Delete, etc.
  • Maintain “Obsolete"/"Shred" date and track with Smart Docs
  • Copy or Replace file feature to reduce redundant indexing
  • Track access history
  • Bulk upload native electronic files or scanned files
  • Publish the files to web (Meeting Minutes or other public documents)


  • Helps your School operate digitally
  • Save space & time
  • Improve compliance
  • Improved disaster recovery
  • Control access to records
  • Reduce misplaced documents