Electronic Document Management (SAAS)

A Cloud based document management solution developed for storing all kinds of County Records (ex: Contracts, RJOs, property records…..). Documents that are still in paper or film can be digitized, organized and stored in ready to use digital file cabinets.

• Ready to use digital file cabinets with common county search fields
• Control access at an employee level
• Search using index fields or full text search for words in the documents
• You can Expose the documents to public using a simple link on website as needed

• Ready to use digital file cabinets for student and school records
• Index fields to search and retrieve documents
• Keyword/Context sensitive search (if OCR activated)
• Control user access to none, one or more file cabinets
• Manage user level access within a file cabinet to document types, depart-ments, etc.
• Save files in multiple formats
• Append pages to existing document
• Email from search results (Helps in resolving customer service issues)
• Rapid Indexing Features (Edit fields, Incrementing field values, etc.)
• Auditing (Capture audit time and audit by)
• Smart Docs feature (Create an automatic task for processing)
• Control who can Audit, Index, View, Delete, etc.
• Maintain “Obsolete"/"Shred" date and track with Smart Docs
• Copy or Replace file feature to reduce redundant indexing
• Track access history
• Bulk upload native electronic files or scanned files
• Publish the files to web (Meeting Minutes or other public documents)

• Maintain “Obsolete"/"Shred" date and track with Smart Docs
• Copy or Replace file to edit indexes
• Track access history
• Bulk upload native electronic files or scanned files
• Publish the fields to web (Meeting Minutes or other public documents)